Member FAQ – New 2012 Continuing Education Requirements and Self-reporting Changes
Q: How will AIA continuing education requirements change in 2012?
A: On Dec. 9, the AIA Board of Directors voted to modify the AIA’s calendar year continuing education requirement. Beginning in January 2012, AIA members will be required to complete 12 hours of health, safety, and welfare (HSW) education; previously 8 HSW hours were required. The total number of continuing education hours required remains unchanged and is 18 hours, which includes four (4) hours of sustainable design (SD) education. The AIA Board will re-evaluate the SD requirement in 2012.
Q: Why are HSW continuing education hours increasing?
A: Increasing the HSW requirement from eight hours to twelve hours per year sets a higher standard for AIA members and will enable them to fulfill state licensing requirements for most states. Additionally, increasing the required number of HSW credits will raise the level and quality of our continuing education and professional development of architects. AIA members will stand out from the competition within the architectural profession and have more opportunities for new projects and resources.
Q: How is credit for a course I take through a registered Provider recorded on my transcript?
A: When you attend an AIA CES registered course, you must provide your AIA member number to receive credit on your transcript. Once a Provider has taken attendance for a course, you do not have to take any action to receive credit. After the course is completed, Providers have ten business days to report attendance through the CES Discovery system.
Q: It has been more than ten business days and the AIA CES registered course has not appeared on my transcript. How can I ensure I receive credit for the course?
A: If AIA CES registered course credits do not appear on your transcript within ten days after completion of the course, and/or if an AIA Provider instructed you to submit a self-report, please contact AIA CES with the Provider and course name, so we can reach out to them to address and correct these issues or omissions.
Q. How long do I have to satisfy my AIA annual calendar year continuing education requirement?
A: The new HSW requirement goes into effect in January 2012 and AIA members should fulfill their total 18 hours of continuing education during the calendar year. There may be certain exceptions to the requirement where AIA members are given until September 2013 to fulfill the continuing education obligation to remain an AIA member in good standing.
Q: What are the new 2012 guidelines for self-reporting and how do they differ from previous guidelines?
A: In calendar year 2012, aligning closer with state licensing boards’ practice, AIA members will no longer be able to self-report HSW courses for credit. Members will need to complete HSW credits by taking qualifying courses from registered AIA CES Providers and Providers will need to report HSW courses for members to receive HSW credits. Members can continue to self-report learning unit (LU) credit hours. Through January 31, 2012, AIA members will be given a grace period to self-report any remaining HSW or HSW/SD credits from 2011.
Beginning January 1, 2012, members must attend courses through an AIA CES registered Provider to receive HSW credit. Providers will be responsible for reporting HSW credits to be posted to member transcripts.
In the past, AIA members were able to attend courses outside of the AIA CES Provider network and submit a self-report online to be reviewed for HSW or SD credit. AIA CES is implementing this new HSW and SD credit policy to ensure quality education and establish an educational standard for the courses that AIA members attend.
Q: How will the new self-report guidelines affect me?
A: In 2012, AIA members will only be able to self-report learning unit credits. To obtain HSW or SD credits, members must take courses through AIA CES registered Providers. These courses may be taken through traditional, face-to-face classroom learning, or virtual learning.
Q: What will I be able to self-report in 2012 and how will that help me fulfill my continuing education requirements?
A: A member may self-report a general education course as it applies to the architectural profession for learning unit (LU) credit. Qualifying topics will help AIA members improve the performance of their practice. In addition, members may self-report Professional Community or self-designed activities involving research or analysis.
The new education requirement allows for six learning unit credits per year. While some courses do not qualify for HSW or SD credit, these learning unit courses are equally as important to the architectural profession.
Q: How are self-reports currently reviewed and how long does the process take?
A: Currently, self-reports are individually reviewed by AIA CES staff to ensure content and subject matter quality. It can take up to two weeks for a self-report to be reviewed. Beginning February 1, 2012, learning unit (LU) self reports submitted will be processed automatically for credit on member transcripts.
Q: What information do I need to include when submitting a self-report?
A: When submitting a self-reported activity, you must include the name of the course, four learning objectives or an in-depth description, the number of learning units, and the contact information for the administrator of the course you attended. In addition, if you are submitting a course for HSW or SD credit prior to February 1, 2012, you must include with your self-report an attachment, such as a certificate, agenda, syllabus, and/or other written record indicating proof of attendance.
Q: Do I need to submit an attachment with my self-report after February 1, 2012?
A: After February 1, 2012, self-reported activities will only be eligible for LU credit and members will not need an attachment to obtain credit.
Q: I live in a state where access to face-to-face learning is limited. How can I fulfill my HSW and SD education requirements?
A: Virtual or online learning can be a convenient way to fulfill AIA continuing education requirements. AIA National offers a variety of online learning opportunities through Virtual Convention. Virtual Convention features a rich variety of courses carefully selected from recent national conventions to provide all the credits you need to satisfy your annual AIA continuing education requirements.
AIA Member Care CES
800-242-3837 option 3
All member and CES Provider records - For questions about registering programs, filing reporting forms, or general questions about the status of records.